Invoice Tracker
FREE TEMPLATE

Free Construction Invoice Template

From residential renovations to commercial builds — invoice your construction work with a template that handles progress billing, materials, labor, and change orders in one professional document.

Create Your Construction Invoice

What should a construction invoice include?

A construction invoice should use progress billing — showing the total contract value, the percentage of work completed to date, previous amounts billed, and the current amount due. Separate labor costs from materials, equipment rental, and subcontractor fees. Include a section for approved change orders with reference numbers and client-signed amounts. Payment terms of net-30 are standard, with retainage (typically 5–10%) held until project completion and final inspection.

Sample construction invoice

DescriptionQtyRateAmount
Framing labor — crew of 4 (3 days)96$55$5,280
Lumber & framing materials1$4,200$4,200
Electrical rough-in (licensed electrician)1$2,800$2,800
Plumbing rough-in (licensed plumber)1$3,100$3,100
Equipment rental — mini excavator (2 days)2$375$750
Change order #1 — additional outlet locations1$650$650
Total$16,780

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Why construction professionals need project-based invoicing

1. Progress billing

Invoice based on percentage of work completed. Show the total contract value, completed percentage, previous payments, and current amount due.

2. Labor & material breakdown

Separate labor hours and rates from material costs, equipment rental, and subcontractor fees. Detailed breakdowns prevent disputes and build trust.

3. Change order tracking

When the scope changes, add change orders as separate line items with client-approved amounts. Keep a clear paper trail of every modification.

Create your construction invoice in 3 steps

1

Sign up free

Create your Invoice Tracker account in under a minute. No credit card, no commitments.

2

Add your details

Enter your construction services, rates, and client information. Pick from multiple professional templates.

3

Send & get paid

Email the invoice directly or download the PDF. Automatic reminders handle the follow-ups.

Frequently asked questions

What is progress billing in construction?
Progress billing invoices clients based on the percentage of work completed rather than waiting until the project is done. Each invoice shows the total contract value, the completion percentage, the amount previously billed, and the current payment due. This approach keeps cash flow steady on projects that last weeks or months.
How do I handle change orders on a construction invoice?
Document each change order with a description, the additional cost, and the client’s written approval before doing the work. Add approved change orders as separate line items on the next progress invoice with a reference number. This creates a clean paper trail and prevents billing disputes at project close.
What is retainage and should I include it on my invoice?
Retainage is a percentage (usually 5–10%) withheld from each progress payment until the project passes final inspection. Show the retainage deduction as a separate line on each invoice so both parties can track the total held amount. Retainage protects the client and incentivizes a clean project closeout.
How should I separate labor from materials on a construction invoice?
List labor as hours worked multiplied by your crew rate, and materials with itemized quantities and unit costs. This separation is often required by lien laws and helps clients, GCs, and building inspectors understand the cost breakdown. It also makes it easier to identify cost overruns early in the project.

Related invoice templates

🔨Contractor InvoiceBill for labor, materials, and project work with job-based tracking and payment terms.🏛️Architecture InvoicePhase-based billing for architectural design, drawings, and project administration.🌿Landscaping InvoiceBill for lawn care, garden design, and hardscaping with seasonal contract billing.
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See how Invoice Tracker compares

Other invoicing tools charge $8–$55/month for features we give you free.

vs FreshBooksvs Wavevs HoneyBookvs Bonsaivs Harvest

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