Free Event Planning Invoice Template
Weddings, corporate galas, or product launches — invoice your event planning services with a template that separates your fees from vendor pass-throughs and keeps deposits tracked.
Create Your Event InvoiceWhy event planners need structured invoicing
1. Deposit & installment tracking
Send an initial deposit invoice, then bill in installments leading up to the event. Track what’s been paid and what’s outstanding at a glance.
2. Vendor pass-through billing
Separate your planning fee from vendor costs (catering, venue, flowers, A/V). Clients see transparent pricing and you maintain healthy margins.
3. Day-of coordination fees
Add day-of coordination, setup, teardown, and overtime hours as distinct billable items with clear hourly or flat-fee rates.
Create your event planning invoice in 3 steps
Sign up free
Create your Invoice Tracker account in under a minute. No credit card, no commitments.
Add your details
Enter your event planning services, rates, and client information. Pick from multiple professional templates.
Send & get paid
Email the invoice directly or download the PDF. Automatic reminders handle the follow-ups.