Invoice Tracker
FREE TEMPLATE

Free Photography Invoice Template

From portrait sessions to commercial shoots — invoice your clients with a template designed for how photographers actually work. Itemize shoots, editing time, and print deliverables.

Create Your Photography Invoice

What should a photography invoice include?

A photography invoice should list the session type (portrait, event, commercial), the number of edited images included, and any add-ons like prints, albums, or extended editing. Separate your creative fee from reimbursable costs such as travel, location permits, or assistant fees. Payment is typically split — a non-refundable retainer to book the date and the balance due within 14 days of gallery delivery.

Sample photography invoice

DescriptionQtyRateAmount
Portrait session fee (2 hrs on-location)1$450$450
Photo editing & retouching (25 images)25$12$300
Additional edited images10$18$180
Online gallery hosting & delivery1$50$50
Travel fee — 40 miles round trip1$75$75
Commercial usage license (1 year, digital)1$350$350
Total$1,405

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Why photographers need a specialized invoice

1. Session-based billing

Charge per session, per hour, or per deliverable. Include travel fees, equipment costs, and editing time as separate line items.

2. Print & licensing add-ons

Add print orders, digital delivery fees, and usage licensing as clear line items. Clients see the full value of your work.

3. Automated follow-ups

Wedding season is busy enough. Let automatic payment reminders handle follow-ups while you focus on shooting.

Create your photography invoice in 3 steps

1

Sign up free

Create your Invoice Tracker account in under a minute. No credit card, no commitments.

2

Add your details

Enter your photography services, rates, and client information. Pick from multiple professional templates.

3

Send & get paid

Email the invoice directly or download the PDF. Automatic reminders handle the follow-ups.

Frequently asked questions

When should I send my photography invoice?
Send a deposit invoice as soon as the client books — this secures the date and protects your time. The final invoice should go out when you deliver the edited gallery, with payment due within 7–14 days. For commercial work, some photographers invoice 50% at booking and 50% before delivering finals.
Should I charge per image or per session?
Per-session pricing with a set number of edited images included is the most common model for portrait and event photography. Per-image pricing works better for commercial and product shoots where the client needs a specific quantity. Either way, clearly state what’s included so there are no surprises.
How do I add licensing fees to a photography invoice?
List the usage license as a separate line item specifying the usage type (web, print, advertising), territory, and duration. For example: “Commercial usage license — digital, North America, 1 year.” This makes the value clear and distinguishes it from the creative fee.
What if a client wants extra prints after the shoot?
Add print orders as a new line item on a follow-up invoice or amend the original. Include the print size, finish, and quantity. Having a published print price list makes these add-on sales feel seamless and professional.

Related invoice templates

🎥Videography InvoiceInvoice for video production, editing, motion graphics, and delivery with phase billing.🎉Event Planning InvoiceBill for coordination, vendor management, and day-of services with deposit tracking.🎨Graphic Design InvoiceInvoice for logos, branding, illustrations, and print design with package pricing.
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See how Invoice Tracker compares

Other invoicing tools charge $8–$55/month for features we give you free.

vs FreshBooksvs Wavevs HoneyBookvs Bonsaivs Harvest

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