Invoice Tracker
FREE TEMPLATE

Free Videography Invoice Template

From wedding films to corporate promos — invoice your video production work with a template that covers pre-production, shooting, editing, and delivery in one clean document.

Create Your Video Invoice

What should a videography invoice include?

A videography invoice should break production into clear phases: pre-production (scripting, storyboarding, location scouting), production (shoot days, crew, equipment), and post-production (editing, color grading, sound design, motion graphics). List equipment rental and crew costs separately from your creative fee. Standard payment is 50% to book the shoot date and 50% upon delivery of the final cut, with 2 revision rounds typically included.

Sample videography invoice

DescriptionQtyRateAmount
Pre-production — scripting & storyboard1$500$500
Full-day shoot (10 hrs, single camera operator)1$1,800$1,800
Video editing — 3-minute corporate promo1$1,200$1,200
Color grading & sound mixing1$400$400
Drone footage — aerial B-roll (FAA licensed)1$350$350
Additional revision round1$200$200
Total$4,450

Stop downloading templates. Send this invoice in 60 seconds.

Create your videography invoice online — add your branding, customize line items, and email it directly to your client.

Create Your Free Invoice →

Why videographers need a production-ready invoice

1. Production phase billing

Separate pre-production planning, shoot days, editing, color grading, and sound mixing into distinct line items with individual rates.

2. Equipment & crew charges

Add equipment rental, drone fees, lighting packages, and crew day rates. Clients understand the full production investment.

3. Revision & delivery fees

Include a base revision count and charge for additional rounds. Add delivery format fees for 4K masters, social cuts, and raw footage.

Create your videography invoice in 3 steps

1

Sign up free

Create your Invoice Tracker account in under a minute. No credit card, no commitments.

2

Add your details

Enter your videography services, rates, and client information. Pick from multiple professional templates.

3

Send & get paid

Email the invoice directly or download the PDF. Automatic reminders handle the follow-ups.

Frequently asked questions

How should I price video production on an invoice?
Break the project into pre-production, production, and post-production with separate rates for each phase. This helps clients understand where the budget goes and makes it easier to adjust scope. Day rates for shooting and per-project rates for editing are the most common models.
Should I include equipment rental on my videography invoice?
Yes — list cameras, lenses, lighting, audio gear, drones, and any rented equipment as separate line items. Even if you own the gear, charging an equipment fee covers depreciation and insurance. Clients expect this in professional video production and it’s standard practice.
How do I handle revision requests for video projects?
Include 2 revision rounds in your base price and specify this in the contract. After the included rounds, charge per revision with a clearly stated rate on the invoice. Require written revision notes to keep feedback organized and prevent scope creep during post-production.
When should I invoice for a video project?
Collect 50% as a booking deposit before pre-production begins. Invoice the remaining 50% upon delivery of the final approved cut. For large productions, add a mid-project milestone payment after the shoot wraps. Never deliver unwatermarked finals before receiving full payment.

Related invoice templates

📷Photography InvoiceInvoice for photo sessions, editing, prints, and licensing with automated reminders.🎉Event Planning InvoiceBill for coordination, vendor management, and day-of services with deposit tracking.🎨Graphic Design InvoiceInvoice for logos, branding, illustrations, and print design with package pricing.
Browse all invoice templates →

See how Invoice Tracker compares

Other invoicing tools charge $8–$55/month for features we give you free.

vs FreshBooksvs Wavevs HoneyBookvs Bonsaivs Harvest

Ready to get paid faster?

Create professional videography invoices, track your time, and automate reminders — 100% free, forever. No credit card required.

Get Early Access — Free Forever